Case Study:
ServiceNow Implementation
From Legacy ITSM to Future-Ready Operations: Empowering a Financial Firm with Rapid ServiceNow Implementation
The Client
A global financial services firm with nearly a century of experience, this organization stands as a trusted leader in asset management. Their expertise spans multiple financial strategies, offering tailored solutions to both individual and institutional investors around the world. With a commitment to innovation, they have long prioritized using cutting-edge technology to streamline operations and optimize service delivery.
The Challenge
When their IT Service Management (ITSM) platform, Cherwell, was marked for end-of-life, this financial services firm needed to move quickly. Their critical IT processes depended on a system that was no longer meeting the demands of a modern, global enterprise. With their Cherwell renewal date fast approaching, they required a swift transition to a new platform capable of handling both current operations and future growth.
Delays weren’t an option. Prolonging the migration could jeopardize compliance and impact their ability to deliver the level of service their customers relied on. They needed a partner who could not only ensure a fast, seamless transition but also provide a solution that would support their long-term vision.
Consistent excellence from your favorite partner.
"Working with Beyond20 has been much smoother–and you all are actual SMEs. It is so much better than some others we’ve worked with that have just been clunky”
–IT Support Services Manager @ The Company
The Engagement
Migrating to a new platform should be fast and flawless, ensuring uninterrupted operations.
When this financial services firm partnered with us, the need for speed was clear. We quickly kicked off the engagement by conducting in-depth workshops with key stakeholders to fully understand their ITSM requirements and pain points. These collaborative sessions helped us identify immediate priorities and opportunities for improvement, setting the foundation for a fast, seamless migration to ServiceNow.
Key actions taken:
- Fast-tracked the migration to ServiceNow ITSM, ensuring rapid time-to-value while maintaining high standards for both quality and functionality.
- Seamlessly transitioned from their legacy Cherwell platform, guaranteeing no service interruptions and continuous IT support throughout the process.
- Automated critical workflows, such as employee onboarding, by integrating existing PowerShell scripts—eliminating manual tasks and reducing errors.
- Delivered real-time dashboards and reports, providing enhanced visibility into system health and performance for more informed decision-making.
- Strengthened auditability and compliance by refining change management processes, making IT audits more accurate and less burdensome.
By focusing on these targeted actions, we not only ensured a swift transition but also equipped the firm with the tools and insights to support their long-term growth.
The Result
With ServiceNow fully implemented, the client quickly saw improvements across their IT operations. Processes were streamlined, auditing capabilities were enhanced, and they gained real-time insights that allowed leadership to make more confident, data-driven decisions. Compliance became easier to manage, manual tasks were reduced, and their IT support team responded faster to customer needs.
Crucially, the new system was in place ahead of schedule, ensuring they met their fast-approaching deadline without service disruptions. This seamless transition not only solved their immediate concerns but also set the stage for continued progress, giving them the agility and confidence to manage their global operations more effectively.
Reliable performance. Year after year.
"We just want to highlight that your team are absolute rockstars! Working with them has been a pleasure–they are patient, knowledgeable, and hard-working. Their ability to articulate intricacies along with providing big picture scenarios has been much appreciated!"
–IT Support Services Manager @ The Company
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